Guide to the Paperless Office: Part 1

How to reduce costs and increase the speed of business

If the reduction of print is an initiative for many corporations, The Paperless Office is the optimal outcome. As business technologies and processes evolve, the goal of a paperless office is not only more desirable, it’s also more attainable. We offer a wide range of Document Management solutions to help your organization “go paperless” by shifting documents and processes from physical to digital.

“Paperless Office” actually means “Document Management” or “Enterprise Content Management.”

Let’s be clear: “paperless office” doesn’t mean that paper is forbidden. Many important documents began in a physical form, while other documents are generated digitally and never exist physically. The real goal of a paperless office is to change how information is stored, retrieved, and shared. That’s what our clients consider to be Document Management or Enterprise Content Management, and for most organizations, it is transformational.

What is Enterprise Content Management?

The Association for Information and Image Management defines Enterprise Content Management (ECM) as…

“the strategies, methods, and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM covers the management of information within the entire scope of an enterprise whether that information is in the form of a paper document, an electronic file, a database print stream, or even an email.”

One of the key words in this definition is “processes.” Enterprise Content Management requires powerful hardware and software, but more importantly, it requires organizations to change the way they do business.

Next: Why companies need Document Management