11 Things to Stop Doing to Your Copier


Printers and copiers are integral parts of doing business. When they go down, work comes to a screeching halt. But few people realize how much our everyday actions affect the life of our copier. Let's look at some things that people currently do to copiers that need to stop.

1. Setting food or drink on or near the copier.

We've all been there before. You're in a rush out the door, coffee in hand, and when you get to the copier, you set your mug on top of the machine. You grab the papers, pick the coffee back up, and you're on your merry way. Well, this is a bad habit. If something happens and your coffee spills over the machine, you're in trouble. Depending on the severity of the spill, you could be down for quite a while. Liquids and electronics don't tend to get along.

The same goes with food. If there's a popcorn machine next to the copier, stray kernels could get into the trays (gross). Not only could papers have butter stains on them, but food might get lodged in the machine. If that's the case, a paper jam might be the least of your worries.

Instead, put a table near the copier so you can set your coffee down while you're in a hurry without risking the life of the machine.


2. Wearing a diamond ring while cleaning the glass or clearing a jam.

This one isn't a well-known issue. Everyone knows that diamond is the hardest mineral, and that you need a diamond saw to cut diamond. It should be obvious, then, that a diamond ring could scratch the platen glass and mirrors inside the machine. Yet no one ever thinks about it.

If the ring gets flipped upside down so the stone is facing the glass rather than away from it, it could scratch the platen. This would show up in every copy until it's replaced.

The same goes for clearing jams. There are mirrors inside the machines, and if a diamond ring scratches them, the output quality could go down.

These replacements could cost hundreds of dollars. It's worth putting your diamond ring in your pocket for a few minutes until you're done. Unless you're a forgetful person; replacing a lost diamond ring would be a lot more expensive.


3. Leaving boxes too close to the sides of the machine.

The finisher trays on the sides of the machines aren't always stationary. Depending on the print job, they may need to go higher or lower, and if your machine does this automatically, there can't be boxes in their way. If there are, say goodbye to the finisher tray.

Heavy boxes below the trays can cause a bit of damage when they move up and down. If you need boxes next to the machine, put them far enough away from the machine so the trays won't run into them when they move. The cost of the replacement tray isn't worth the cost of a few extra inches of wall space next to the machine.


4. Kicking the paper trays shut.

This one may not seem like a big deal. The drawers are always low to the ground, so it's easier to kick the drawer shut rather than bend over and push it closed. This is especially true if you're wearing a skirt or your back hurts. But, the drawers have some small, fragile pieces that could break if it is shut too forcefully. Not only could the paper tray stop working, but there could also be small, loose plastic pieces in the machine. This is never a good thing.


5. Wet ink or Wite-Out on the papers being copied.

No one likes streaky copies. Copying a piece of paper (on the glass or through the document feeder) that still has wet ink or Wite-Out on it could create these streaks. Depending on the liquid, the fix could be easy or difficult. Either way, it's best to wait for the ink to dry. The amount of time you'll have to wait will be less than the amount of time you'll have to spend cleaning up to prevent those awful streaks.


6. Forcing toner into the machine when it won't fit.


Toner cartridges should go into your machine rather easily. If you're having difficulty, make sure it's facing the correct way and isn't rotated at a wrong angle. If it's lined up correctly and it still won't go into the machine, you probably have the wrong toner cartridge. The last thing you want to do in this case is force the cartridge into the machine.

If the incorrect cartridge is forced into the wrong sized whole, it's most likely going to break open. It's (sometimes literally) like trying to fit a square peg into a round hole; it won't work. If it breaks open, loose toner (basically, plastic powder) will get all over the inside of the machine. It takes a long time to get it cleaned up, so your machine will be out of commission for a while if it happens.

Instead, give us a call and let us know you think you have the wrong toner. We're here to help!


7. Pressing start more than once for the same copy.

At times, machines can run a little slower than we'd like. We press the start button to make our copy, and it doesn't go right away. What's the one thing you shouldn't do when this happens? Keep pushing the start button. Especially if you're jamming your finger onto the button, pressing harder each time.

If the start button is an actual button you press, the forceful pressure could break the board underneath. If it's on a touchscreen, the sensory overload could freak out the entire touchscreen. If your start button breaks, it's going to be difficult to use the machine. Be patient.


8. Putting staples and paperclips through the document feeder.

Document feeders are helpful when scanning a large stack of papers. Rather than having to flip over and copy each page, you can place a large stack of papers in the document feeder, press start once, and wait.

You'll have a hard time, though, if any of the papers have staples or paperclips on them. Not only will the pages get folded and torn, but the rollers inside the document feeder will also break. A lot of damage can occur, so it's necessary to remove all paperclips and staples before using the document feeder.

If the staples can't be removed from the document, use the platen glass to make the copies or scans instead.


9. Letting paper sit in the paper tray for weeks without being used.

If paper sits in the drawers unused for several weeks, the heat and humidity of summer can cause problems. Humidity can make paper stick together if it sits for too long. This creates jams once the machine is up and running again. If you're going to leave the copier unused for a long period of time (for example, during summer vacation), take the paper out. Once you return to the office, fan the paper out before putting it back into the machine.


10. Loading the wrong sized paper into the drawer.

Many drawers can fit several different paper sizes. However, if the fences that surround the paper aren't set to the correct paper size, the machine gets confused. If it thinks there is 11" x 17" paper in the drawer, but 8.5" x 11" paper comes out, a jam will occur.


11. Copying butts.

Not only is copying your butt gross, it's also bad for the machine. The platen glass is only meant for paper, so it can't bear the weight of a person. Not only will the glass break, but you might injure your arms and wrists as you fall through. And you'll have to explain to your boss why the company needs new glass.

Jean Days: HELP Pregnancy Crisis Aid

One of our core values (or Applied Chemistry, as we call it) is Family.

We are committed to supporting family, both internally with our employees and externally in our community.

That's why July's jean day donations are going to HELP Pregnancy Crisis Aid, an organization helping women who want to "carry their babies to term by offering them support and alternatives to abortion, regardless of their faith, origin or background."

Applied Imaging is proud to support HELP Pregnancy Crisis Aid on its mission to offer hope and support to women and their families in the Greater Grand Rapids Area.

Auto Toner and Auto Meters: What's the Difference?

Applied Imaging strives to make your job easier for you by taking care of all of your office technology needs. We're experts in office technology so you don't have to be.

That's why we've implemented two services free of charge: automatic toner replenishment and automatic meter readings.

So, what are they, and what's the difference between the two?

Automatic Meter Readings allow us to collect the meter readings from our FM Audit software. If you sign up for automatic meter readings, we no longer have to call you each month for meter readings; we do all the work for you.

Automatic Toner Replenishment also uses FM Audit, but this time notifies us when your toner falls below 20%. This saves you time because you don't have to order new toner; when FM Audit sends us a notification, we send toner out to you.

If you're signed up for Automatic Toner Replenishment, you're also signed up for Automatic Meter Readings. However, just because you're signed up for Automatic Meter Readings doesn't mean you're also signed up for Automatic Toner Replenishment.



So, how can you sign up?

To sign up for Automatic Meter Readings...

1. Go to www.appliedimaging.com and click on the "PrintSmart Survey" link. You can find it on the main header above "About Us" and "Solutions."

2. Fill out and submit the short survey.

3. Wait for an email with an install link.

4. When the email arrives, click on the install link and install FM Audit. It should take about five minutes.

To sign up for Automatic Toner Replenishment...

1. Follow instructions 1-4 above to sign up for Automatic Meter Readings.

2. When the program is installed, reply to the email and ask to sign up for the automatic toner replenishment program. If you've already installed FM Audit, simply contact your sales representative or email Mike McCurry at This e-mail address is being protected from spambots. You need JavaScript enabled to view it and tell them you'd like to sign up for Automatic Toner Replenishment.


It's that easy!


Jean Days: Ele's Place

At Applied Imaging, culture is extremely important in our day-to-day tasks. Our corporate culture is one of our defining assets, and we wanted to feature some of them on our blog. You can now find them under the blog category titled "Culture."

To kick off our culture series, I'd like to highlight one of our corporate responsibility programs: $5 jeans days.

Every Wednesday, employees are invited to wear jeans if they donate $5 to the charity of the month. This May, we're raising money for Ele's Place.

Ele's Place, which is located in Grand Rapids, Lansing, and Ann Arbor, works to bring awareness and support for grieving children and their families. When a child loses a parent, sibling, or other close family member or friend, Ele's Place helps out through support groups. By bringing together children who have gone through similar situations, they are not only able to find a warm and welcoming place to heal after the death of a loved one, they are also able to meet new friends who truly understand how they feel.

For more information, visit the Ele's Place website at www.elesplace.org.

Applied Imaging Marketing Manager

About Caitlin Cheevers

As Applied Imaging’s marketing manager, Caitlin serves as a communicator between our team and our current and prospective clients. She also focuses on social media strategies that allow us to effectively and professionally enhance our brand awareness. Caitlin graduated from Central Michigan University in 2013, where she studied journalism, public relations and marketing. Outside of work, Caitlin enjoys pursuing blogging, graphic design, traveling and coffee. Caitlin is also a big hockey aficionado! You can also find Caitlin on .

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PaperCut Secure Print Release: Making printing easier and more secure for teachers

Today is Teacher Appreciation Day, so we wanted to highlight one of the best tools to make teachers' jobs just a little easier: Secure Print Release from PaperCut.

Papercut MF

Especially with exams coming up, security is a big concern for teachers. If you print a document from your computer at one end of the building to the printer at the other end of the building, you want to make sure that no one takes or misplaces your documents, accidentally or intentionally. That's where PaperCut comes in.

With Find-Me / Secure Print Release, users queue print jobs to a virtual queue and release them for printing on a specific printer. Authentication is required before printing, so only authorized users can print and collect the secure documents. For teachers, this is a great way to ensure tests won't be stolen or misplaced before they reach the classroom.

In addition, PaperCut MF can eliminate unclaimed printouts, because you have to be at the printer to authorize the print job and claim the prints. This helps cut the unneccessary cost of wasted paper and toner.

Are you interested in eliminating waste and increasing security in the classroom? Contact your Applied Imaging sales representative today! Don't have a sales representative? Call our Customer Loyalty Center at (800) 521-0983 to get started.

Applied Imaging Marketing Manager

About Caitlin Cheevers

As Applied Imaging’s marketing manager, Caitlin serves as a communicator between our team and our current and prospective clients. She also focuses on social media strategies that allow us to effectively and professionally enhance our brand awareness. Caitlin graduated from Central Michigan University in 2013, where she studied journalism, public relations and marketing. Outside of work, Caitlin enjoys pursuing blogging, graphic design, traveling and coffee. Caitlin is also a big hockey aficionado! You can also find Caitlin on .

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Automatic Toner Replenishment

In today's workplace, there are always things to remember and, consequently, things that are forgotten.

At Applied Imaging, we're hoping to make your day-to-day work activities easier, so we're taking one of those things off of your to do list.

With our automatic toner replenishment program, we send a new toner cartridge to you every time the one in your machine drops below 20%.

Sound too good to be true? Well it's not. Here's how to get started:


If you've already signed up for FM Audit:

1. Call your sales representative or send Mike McCurry an email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it and tell them you're interested in the automatic toner replenishment program. They will take it from there!


If you haven't already signed up for FM Audit:

1. Go to www.appliedimaging.com and click on the "PrintSmart Survey" link. You can find it on the main header above "About Us" and "Solutions."

2. Fill out and submit the short survey.

3. Wait for an email with an install link.

4. When the email arrives, click on the install link and install the program. It should take about five minutes.

5. When the program is installed, reply to the email and ask to sign up for the automatic toner replenishment program.


It's that easy! Once you're signed up, we will automatically send out a toner cartridge whenever one drops below 20%. As long as we have it in stock, it should arrive in 1-2 business days!

Applied Imaging Marketing Manager

About Caitlin Cheevers

As Applied Imaging’s marketing manager, Caitlin serves as a communicator between our team and our current and prospective clients. She also focuses on social media strategies that allow us to effectively and professionally enhance our brand awareness. Caitlin graduated from Central Michigan University in 2013, where she studied journalism, public relations and marketing. Outside of work, Caitlin enjoys pursuing blogging, graphic design, traveling and coffee. Caitlin is also a big hockey aficionado! You can also find Caitlin on .

Follow Me:TwitterLinkedIn

How to Scan to and Print from Mobile Devices

In today's world, most people cannot function without their mobile device. Whether it's a smart phone or tablet, taking notes and emailing on the go are critical functions for both personal and professional use.

Now with your Canon imagePRESS machine, you can easily set up mobile printing. Watch this video from Canon USA to find out more:

Interested in adding mobile functionality to your Canon machine? Call Applied Imaging today at (800) 521-0983 to find out how.

Applied Imaging Marketing Manager

About Caitlin Cheevers

As Applied Imaging’s marketing manager, Caitlin serves as a communicator between our team and our current and prospective clients. She also focuses on social media strategies that allow us to effectively and professionally enhance our brand awareness. Caitlin graduated from Central Michigan University in 2013, where she studied journalism, public relations and marketing. Outside of work, Caitlin enjoys pursuing blogging, graphic design, traveling and coffee. Caitlin is also a big hockey aficionado! You can also find Caitlin on .

Follow Me:TwitterLinkedIn

How to Block Fax Numbers

It's not uncommon for a business to receive an unnecessary amount of junk faxes. Not only do they waste paper and toner, but they also waste employee time reading, sorting, and trashing. Wouldn't it be easier if they didn't even make it to the fax machine in the first place?

Luckily there's a simple solution with your LexMark MFP device. By following these simple steps from the LexMark Knowledge Base, you can easily add fax numbers to a block list, preventing junk faxes from ever making it to your office.

How to access "Fax Blocking" or "Banned Fax List"

Method 1: Control panel

This method is preferred if the device is not on the network.

  1. Click on the MENU button.
  2. Click the down-arrow and click on SETTINGS when visible.
  3. Click on the FAX SETTINGS.
  4. Select ANALOG FAX SETUP.
  5. Click on FAX RECEIVE SETTINGS when visible.
  6. Click on the down-arrow until BLOCK NO NAME FAX is visible.
  7. Place a check mark next to this value to activate this feature, or remove the checkmark to disable this feature.
  8. Under Banned Fax List, add or remove any phone numbers necessary.
  9. Click on SUBMIT.


 

Method 2: Embedded Web Server(EWS) or MFP Web Page

This method is preferred if the device is on the network and you are not near the machine.

  1. Obtain the printer's TCP/IP address.
  2. Open your web browser.
  3. In the URL field, type http://MFPIP_ADDRESS, where IP_ADDRESS is the TCP/IP address of the printer.
  4. Click on SETTINGS.
  5. Click on FAX SETTINGS.
  6. Click on ANALOG FAX SETUP.
  7. Scroll down to FAX RECEIVE SETTINGS.
  8. Click on the down-arrow until BLOCK NO NAME FAX is visible.
  9. Place a check mark next to this value to activate this feature, or remove the checkmark to disable this feature.
  10. Under Banned Fax List, add or remove any phone numbers necessary.
  11. Click on SUBMIT.


Applied Imaging Marketing Manager

About Caitlin Cheevers

As Applied Imaging’s marketing manager, Caitlin serves as a communicator between our team and our current and prospective clients. She also focuses on social media strategies that allow us to effectively and professionally enhance our brand awareness. Caitlin graduated from Central Michigan University in 2013, where she studied journalism, public relations and marketing. Outside of work, Caitlin enjoys pursuing blogging, graphic design, traveling and coffee. Caitlin is also a big hockey aficionado! You can also find Caitlin on .

Follow Me:TwitterLinkedIn

Elite Dealer 2013 Profile

This fall, Applied Imaging was selected as a 2013 Elite Dealer by The Week in Imaging, an online information and news publication for resellers of imaging technology, supplies, and services. The award honors the best and brightest in the imaging technology dealer community.

Winners are based on growth, innovative marketing and sales programs, community leadership and involvement, leadership within the industry, and employee work environment and job satisfaction.

Thank you to everyone who helps make Applied Imaging so elite every day!

For more information, please read the Applied Imaging profile provided by The Week in Imaging:

Applied Imaging Marketing Manager

About Caitlin Cheevers

As Applied Imaging’s marketing manager, Caitlin serves as a communicator between our team and our current and prospective clients. She also focuses on social media strategies that allow us to effectively and professionally enhance our brand awareness. Caitlin graduated from Central Michigan University in 2013, where she studied journalism, public relations and marketing. Outside of work, Caitlin enjoys pursuing blogging, graphic design, traveling and coffee. Caitlin is also a big hockey aficionado! You can also find Caitlin on .

Follow Me:TwitterLinkedIn

Attachments:
FileDescriptionFile size
Download this file (TWII_EliteDealer13_AppliedImaging.pdf)Applied Imaging Elite Dealer 2013 Profile 1442 Kb

Using uniFLOW to Scan to Google Drive

Many companies use a common Google Drive to share documents and images for projects.

But what happens when they want to scan something right to the Google Drive? Do they have to scan it to their email address and then manually import it into the drive? Not if they have uniFLOW. Find out more by watching the video below:

Applied Imaging Marketing Manager

About Caitlin Cheevers

As Applied Imaging’s marketing manager, Caitlin serves as a communicator between our team and our current and prospective clients. She also focuses on social media strategies that allow us to effectively and professionally enhance our brand awareness. Caitlin graduated from Central Michigan University in 2013, where she studied journalism, public relations and marketing. Outside of work, Caitlin enjoys pursuing blogging, graphic design, traveling and coffee. Caitlin is also a big hockey aficionado! You can also find Caitlin on .

Follow Me:TwitterLinkedIn

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